DeutschOps mailbox around the clock
ops@, crew@ and technical@ as shared mailboxes with rights per person. “Summarise today’s messages about MV Nordlicht and list the open items.”
Ship management
Every vessel, every party, one workspace
Ship managers coordinate owners, charterers, port agents, crew and superintendents around the clock and across time zones. Xenaxio brings ops mail, vessel channels, documents and an assistant together – in Germany or on your own servers.
What a day looks like
A channel per vessel
Rooms channels for each ship with superintendent and crewing; shared channels with owners, charterers and port agents over Matrix – your admin decides who.
Certificates and crew documents
“Find the class certificate of MV Nordlicht in our files and tell me when it expires.” The assistant reads PDF and Word.
What matters to you
- Across time zonesEvery person works in their own time zone; scheduled jobs like “every morning at 8, summarise new ops mail”.
- Several companiesWorking for several owners or management companies? One app per company, accounts side by side.
- Dry docks and surveysCalendar with recurring events, reminders and tasks with due dates.
- ConfidentialCharter and crew data in Germany or on your own servers.
In detail
Ops mail around the clock
ops@, crew@ and technical@ become shared mailboxes with rights per person: who only reads, who replies from the address. The assistant searches them for everyone with access, so the night shift asks “What is still open on MV Nordlicht?” instead of reading back through the thread. You see per recipient whether an email was delivered, and you learn after one hour – not after a day – when delivery is stuck.
Vessel channels, owners and agents
A Rooms channel per vessel brings superintendent, crewing and ops together, with push on the phone and calls right in the channel. Owners, charterers and port agents join shared channels over the open Matrix standard from their own servers – only those your administrator allows. The assistant reads mail and, if allowed, Rooms when you ask it for the state of a port call.
Time zones, surveys and several companies
Every person works in their own time zone, and scheduled jobs such as “every morning at 8, summarise new ops mail” run in it. Dry docks and surveys go into the calendar as recurring events with reminders and tasks with due dates. If you work for several owners or management companies on Xenaxio, their accounts sit side by side in one browser and one app per company.
How to start
Try the live demo without signing up: for an hour you are the administrator of a complete sample company. For our first customers we run a pilot programme – we set up Xenaxio personally and move your mailboxes – and you get a quote, usually within one business day.
More industries: Law firms · Tax advisers · Consultancies · Agencies · Mid-sized companies · Public sector
Questions
Are there shared mailboxes such as info@?
Yes. Your administrator creates shared mailboxes and decides per person who only reads and who also replies from the address. They take no employee mailbox seat and also appear in Outlook, Thunderbird or Apple Mail. The AI assistant searches them for everyone with access.
Is there a team chat like Slack or Teams?
Yes: Rooms. Your administrator switches on Rooms, the team chat: channels, direct messages, threads, mentions, reactions, files and search, with push notifications on computer and phone. Every company has its own chat server in Germany. Through the open Matrix standard you can also chat with other companies – your administrator decides whether and with which.
Where is our data stored?
Mailboxes, files, calendars, contacts and the database live on servers in Germany. AI processing runs through the EU endpoint of Mistral AI, a French provider – or, if your company connects its own model, only on your own server.
Can we keep using Outlook, Thunderbird or Apple Mail?
Yes, over IMAP and SMTP. The AI assistant is available in the Xenaxio web client, which also works on your phone – in the browser or as an installed app.
Ready for a sovereign workspace?
In our cloud or on your servers – we set up Xenaxio for your team.