Deutsch- Mailboxes on your own domain – or on several domains
- DKIM is created automatically; we show and check SPF, DMARC and MX
- Aliases and storage per person
- Mail to addresses that don’t exist can go to a mailbox of your choice
- Fast search, threads and folders
- Shared mailboxes such as info@ or billing@ – set per person who only reads and who also replies
- Share folders with colleagues, for example for shared enquiries
- Delivery status per recipient: delivered, in transit, delayed or failed – with the reason
- New mail appears instantly, without reloading
- Also works with Outlook, Thunderbird or Apple Mail over IMAP and SMTP – including sending from shared mailboxes
Features
Email, calendar, contacts, files, team chat, video meetings and an AI assistant in one workspace – hosted in Germany.
- Events with invitations, accepts and declines
- Recurring events: daily, weekly, monthly – change one occurrence or the whole series
- Share calendars with colleagues – read-only or editable
- See when colleagues are free while planning – without event details
- Book meeting rooms, vehicles and equipment: just invite them, Xenaxio accepts or declines automatically
- Online booking like Calendly: customers see your free times and book themselves – with invitation, reminder and a link to move it; also embedded in your website
- Subscribe to Google and Outlook calendars by link, refreshed every 30 minutes
- Show your calendar in Google or Outlook through a secret link – with details or only as “busy”
- Tasks with due dates in the calendar and the task list
- Meeting proposals from the AI – created only after you confirm
- Booking pages for each person and meeting type, at your portal’s address
- Customers see only free times; busy times from subscribed Google and Outlook calendars count too
- Guests book without an account and get an invitation, a reminder the day before and a link to move or cancel
- Nothing free? Guests propose up to three times, you confirm one
- Ask for phone, company or a message – optional or required
- A Xenaxio Meeting link of its own for every booking – or phone, an address or your own video link
- Buffers, minimum notice, booking horizon and a limit per day
- Embed the page in your website; the link preview shows your logo and colour
- New bookings as leads in your Salesforce (Web-to-Lead), if your administrator turns it on
- The AI assistant and your AI chat share your booking links and list open requests
- Channels – open or private –, direct messages and groups of up to eight people
- Threads, mentions, reactions, pinned and saved messages
- Share files and search everything; jump anywhere with Ctrl+K
- Push notifications on computer and phone, scheduled “do not disturb”, your own keywords; unread mentions by email if you like
- Share an email to a channel in one click
- AI assistant: “What did I miss?” – it reads with your permissions and never writes to the chat
- Messages from other services through Slack-format webhooks
- Chat with other companies through the open Matrix standard – your administrator decides with whom
- A chat server of its own for every company, stored in Germany
- Video meetings in the browser – nothing to install, for colleagues and guests
- One link per meeting: created in the event with one click and carried in the invitation; “Join” right in the calendar
- Online booking with its own meeting link for every booking
- Guests without an account wait in a waiting room – you let them in or turn them away
- Check camera and microphone first; gallery and speaker view, screen sharing
- Chat in the meeting, raised hands and reactions
- Anyone from your company can mute microphones, remove participants or end the meeting for everyone
- Calls in Rooms: in a channel or a direct message, in a small window next to the chat; a call in a direct message rings
- The AI assistant and your AI chat create events with a meeting link – after you confirm
- Media server in Germany or on your servers, encrypted in transit; your administrator switches meetings and guests on or off
Webinars on request
- A stage for hosts and speakers, everyone else watches and listens – up to 300 viewers per webinar on one media server, up to 1,000 soon
- Viewers raise a hand and send reactions; hosts bring them onto the stage and back, without reconnecting
- Viewers cannot turn on camera or microphone themselves – only a host gives the right to speak
- Hosts and co-hosts from your company mute microphones and remove participants
- A registration page on your portal: topic, time, hosts, description; name and email with consent
- A personal link by email with a calendar invitation; reminders a day and 15 minutes before
- Without registration if you prefer: one link for all, viewers join with their name
- Viewers’ questions with “+1”, anonymous if you allow it; hosts mark them answered or hide them
- Polls with up to six answers; results for everyone or for hosts only
- Chat for everyone, to hosts only, or off – the chat is deleted after the webinar
- Create a webinar right from a calendar event; move the event and registered viewers get the new time
- The AI assistant and Claude over MCP create webinars and tell you how many registered and how many came
- Who registered, who came and for how long – as a list and CSV export
- Viewers’ data is deleted after 90 days
- On a dedicated media server in Germany or on your servers; we switch webinars on for your company on request
Contacts
- An address book for every person
- Share address books with your team
- Company directory with all colleagues
- Searchable in the browser and through the AI assistant
- Upload, preview and download files and folders in the browser
- Preview for images and PDF
- Share folders and files with colleagues – read, edit or manage
- Attach files from your storage straight to emails
- Up to 100 MB per file; counts towards the mailbox storage
- Stored in Germany and included in the encrypted backups
- Projects with people, an owner, due date and stages; sub-projects
- A board with your own columns and a list with filters; drag tasks with mouse, finger or keyboard
- Tasks with assignee, due date, priority, labels, a checklist and a number like “P-12-7”
- Comments with @mentions, watchers and notifications – bell, push and email if you like
- A reminder on the due date; your tasks with a due date in your calendar
- Templates: ready-made (onboarding, trade fair, website, customer order) and your own
- The parent project’s board with every task of its sub-projects; swimlanes by person, sub-project, priority or label
- Files right on the project and the task – with the project’s rights, stored encrypted; link emails and files
- Screenshots and files in comments and descriptions: paste (Ctrl+V), drop or attach them – the picture shows right in the text
- Your own object types: contracts, vehicles, candidates, customers – with their own fields, stages, rights and menu entry
- Fields for choices, people, amounts, links to other records, files, pictures and places; CSV import and export
- The history of every record: who changed what and when
- Subtasks at any depth – a tree with progress, shown or hidden on the board
- Charts: columns, bars, line, donut or a number – by stage, person, field or month; saved as tabs
- Formulas, rollups over linked records and validation rules with your own message
- The AI assistant and Claude over MCP find, create and update projects, tasks and records – with your rights
- Summary: long threads summarised
- Reply with AI: a draft you review and send
- Ask questions in plain language about mailbox, contacts, calendar and files
- Reads PDF, Word and text files, saves notes and attachments to your storage
- Files and screenshots right in the chat: attach, paste or drop them
- Answers link to the original emails
- Creates or moves meetings and series, books rooms – only after you confirm
- Creates tasks with due dates, also from an email, and answers “what is urgent this week?”
- “What did I miss in the chat?” – reads unread channels and threads
- Scheduled tasks: once or regularly, shown in your calendar “AI tasks”; it sends email only if you allow it, and only to the addresses you name
- History kept for 30 days, deletable any time
- Remembers your preferences if you want – you confirm every note, can see and delete them any time
- Never deletes anything; sends only with your explicit permission, to the addresses you name
- Add people, block access, reset passwords
- Connect more domains; DNS status for each of them
- Create shared mailboxes and grant access
- Add rooms, vehicles and equipment as bookable resources
- Your own portal at company.xenaxio.com or on your domain – with your logo, colour and app icon
- Profile pictures for people, shared mailboxes and resources; a background for the whole team
- Switch AI on or off for the company and per person
- Your own AI model: up to five models, Xenaxio AI as a fallback if you want, an email to admins when your server stops answering
- Scheduled tasks of the assistant: switch on or off, allow sending email, limits per person
- Switch the team chat on or off, set who you chat with outside the company
- Keep an eye on AI usage and limits
- Audit log with filters and CSV export
Workspace in your AI chat
- Find, read and summarise email – right in the chat
- Prepare replies as drafts; sending happens in Xenaxio
- Look up contacts
- View your calendar, find free slots – of colleagues and rooms too –, create and move meetings and series with invitations
- View, create and complete tasks
- Search the shared mailboxes you have access to
- Find and read files (PDF, Word, text) – including those colleagues share with you –, save new files and attachments, attach files to drafts – existing files are never changed or deleted
- Set up the connection once, remove it any time; several accounts side by side through your portal’s address
- Every access recorded in the audit log
- Open standard (Model Context Protocol), works with Claude, for example
Workspace
- In the browser or as an app on computer and phone – with your company’s name and logo
- Several accounts in one browser, switch without signing in again
- Profile pictures in mail, calendar and chat
- Backgrounds like in the new Outlook: pictures and gradients, light and dark
- In German and English
Questions
Is Xenaxio an alternative to Microsoft 365 or Google Workspace?
For email, calendar, contacts and files: yes. Xenaxio is built for teams that want to keep their communication in Europe and still work with AI – without depending on US big tech.
Can we keep using Outlook, Thunderbird or Apple Mail?
Yes, over IMAP and SMTP. The AI assistant is available in the Xenaxio web client, which also works on your phone – in the browser or as an installed app.
Can we use our own domain?
Yes. Your mailboxes run on your domain. We show you the DNS records you need and check them; the DKIM key is created automatically.
Is there a team chat like Slack or Teams?
Yes: Rooms. Your administrator switches on Rooms, the team chat: channels, direct messages, threads, mentions, reactions, files and search, with push notifications on computer and phone. Every company has its own chat server in Germany. Through the open Matrix standard you can also chat with other companies – your administrator decides whether and with which.
Are there video meetings like Zoom, Teams or Google Meet?
Yes: Meetings. Every meeting has its own link. You create it in the event with one click, the invitation carries the link, and every online booking can get a meeting of its own. People join in the browser, nothing to install: colleagues directly, guests without an account through a waiting room you let them in from. In the meeting there are camera, microphone, screen sharing, chat, raised hands and reactions; anyone from your company can mute microphones, remove participants or end the meeting for everyone. In Rooms you start a call right in a channel or a direct message. Video and sound run encrypted through our media server in Germany – or, on-premise, through your own. Up to 25 people per meeting by default; your administrator can switch meetings and guests off.
How large can files be?
Up to 100 MB per file. Files are stored in Germany, can be sorted into folders and attached to emails directly; they count towards the mailbox storage.
Ready for a sovereign workspace?
In our cloud or on your servers – we set up Xenaxio for your team.