DeutschFeedback rounds
“Collect the client’s feedback on the Q1 campaign from mail and #client-weber.”
Agencies
Clients, campaigns and chat – without WhatsApp groups
Agencies talk to many clients on many channels. Xenaxio gives you mail on several domains, Rooms for team and client chat and AI that finds what was agreed.
What a day looks like
Several brands
Mailboxes and aliases on several domains, mail to unknown addresses into one inbox if you like.
Pitches
New business books a call on your booking page.
What matters to you
- RoomsChannels, threads, files, push – like Slack.
- Client channelsShared with other companies over Matrix.
- Images in chatSeveral images and text in one message.
- Your brandLogo and colour on every screen.
In detail
Several brands, several domains
Your administrator connects as many domains as your agency and its brands need; mailboxes and aliases can live on any of them. Mail to addresses that don’t exist can be routed per domain to a mailbox or a shared mailbox. Xenaxio shows the DNS records you need, creates the DKIM key automatically and checks the records regularly, so you hear about a broken record before clients do.
Client chat instead of WhatsApp groups
Rooms gives every client and campaign a channel with threads, mentions, reactions, images and files, and push notifications on computer and phone. Shared channels with your clients’ companies run over the open Matrix standard, only with servers your administrator allows. When a feedback round is over, the assistant collects what the client said in mail and chat.
Your brand on every screen
Your portal runs at company.xenaxio.com or on your own domain, with your logo and colour; installed as an app on Windows, macOS, Android and iPhone it carries your agency’s name and icon. Booking pages run under your domain too and can be embedded in your website, so prospects book a pitch call without leaving your brand.
How to start
Try the live demo without signing up: for an hour you are the administrator of a complete sample company. For our first customers we run a pilot programme – we set up Xenaxio personally and move your mailboxes – and you get a quote, usually within one business day.
More industries: Law firms · Tax advisers · Consultancies · Ship management · Mid-sized companies · Public sector
Questions
Can we use several domains?
Yes. Your administrator connects more domains; mailboxes and aliases can live on any of them. Mail to addresses that don’t exist can be routed per domain to a mailbox or a shared mailbox.
Is there a team chat like Slack or Teams?
Yes: Rooms. Your administrator switches on Rooms, the team chat: channels, direct messages, threads, mentions, reactions, files and search, with push notifications on computer and phone. Every company has its own chat server in Germany. Through the open Matrix standard you can also chat with other companies – your administrator decides whether and with which.
Can customers book meetings with us themselves, like with Calendly?
Yes. Everyone sets up meeting types – say “first call, 30 minutes, video call” – and gets a booking page at your portal’s address. Customers see only the free times there, book without an account and get a calendar invitation, a reminder the day before and a link to move or cancel. The meeting is in the calendar right away; busy times from subscribed Google or Outlook calendars count too. With no free time, the customer proposes times that you confirm. The page can also be embedded in your website.
Are there shared mailboxes such as info@?
Yes. Your administrator creates shared mailboxes and decides per person who only reads and who also replies from the address. They take no employee mailbox seat and also appear in Outlook, Thunderbird or Apple Mail. The AI assistant searches them for everyone with access.
Ready for a sovereign workspace?
In our cloud or on your servers – we set up Xenaxio for your team.