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Xenaxio vs Zoom
Zoom is the best-known name for video meetings and webinars – up to 1,000 people per meeting in Enterprise plans and very large webinars – and Zoom Workplace adds Team Chat, Docs, Mail and Calendar. Zoom is a US company; an EU infrastructure exists for Education and Enterprise customers. Xenaxio Meeting runs in the browser on a media server in Germany or on yours, right in your calendar.
| Zoom | Xenaxio | |
|---|---|---|
| People per meeting | up to 1,000 (Enterprise) | up to 25 by default |
| Webinars | from 500 to 10,000+ attendees | on request, up to 300 viewers |
| Meeting recordings | Yes | No |
| Guests without an account, waiting room | Yes | Yes |
| Meeting link from the calendar event | Yes | Yes |
| Where meetings run | Zoom’s cloud; EU infrastructure for Education and Enterprise | media server in Germany or yours |
| Everything on your own servers | meeting media only (Zoom Node) | yes, AI included |
| AI | Zoom AI included; agents paid | assistant across mail, calendar, files and chat |
| Phone system and contact centre | Yes | No |
As of November 2026. Other providers’ features and plans change; please check the details on their websites.
Xenaxio fits better if …
- Meetings should start from your calendar and bookings, next to mail and chat
- Video and sound should run through a media server in Germany or your own
- Your meetings are mostly small: team, clients, first calls
Zoom fits better if …
- You run large meetings and webinars and need recordings
- You also want a phone system or contact centre from the same provider
In detail
Meetings from your calendar and bookings
In Xenaxio a meeting starts where the appointment is: one click in the calendar event adds a Xenaxio Meeting link, the invitation carries it, and every online booking can get a meeting of its own. Colleagues join directly, guests without an account wait in a waiting room until you let them in. In Rooms you start a call right in a channel or direct message.
Where video and sound run
Zoom runs in its own cloud; an EU infrastructure exists for Education and Enterprise customers, and Zoom Node keeps only meeting media on premises. Xenaxio Meeting runs encrypted through our media server in Germany – or, on-premise, through your own, together with mail, chat and the AI on your servers.
Where Zoom is stronger
Zoom handles meetings with up to 1,000 people, very large webinars and recordings, and offers phone systems and contact centres. Xenaxio Meeting is for everyday meetings – up to 25 people by default – and webinars for up to 300 viewers on request; meeting recordings are not yet available. If large events are your main use, Zoom remains the better choice.
Questions
How does Xenaxio differ from Zoom?
Zoom is the best-known name for video meetings and webinars – up to 1,000 people per meeting in Enterprise plans and very large webinars – and Zoom Workplace adds Team Chat, Docs, Mail and Calendar. Zoom is a US company; an EU infrastructure exists for Education and Enterprise customers. Xenaxio Meeting runs in the browser on a media server in Germany or on yours, right in your calendar.
When is Xenaxio a better fit than Zoom?
Meetings should start from your calendar and bookings, next to mail and chat. Video and sound should run through a media server in Germany or your own. Your meetings are mostly small: team, clients, first calls.
When does Zoom fit better?
You run large meetings and webinars and need recordings. You also want a phone system or contact centre from the same provider.
Are there video meetings like Zoom, Teams or Google Meet?
Yes: Meetings. Every meeting has its own link. You create it in the event with one click, the invitation carries the link, and every online booking can get a meeting of its own. People join in the browser, nothing to install: colleagues directly, guests without an account through a waiting room you let them in from. In the meeting there are camera, microphone, screen sharing, chat, raised hands and reactions; anyone from your company can mute microphones, remove participants or end the meeting for everyone. In Rooms you start a call right in a channel or a direct message. Video and sound run encrypted through our media server in Germany – or, on-premise, through your own. Up to 25 people per meeting by default; your administrator can switch meetings and guests off.
Are there webinars?
Yes, on request: webinars for up to 300 viewers on one media server, up to 1,000 soon. Hosts and speakers are on stage with camera, microphone and screen; everyone else watches and listens, raises a hand and sends reactions. The host brings viewers onto the stage and back without them reconnecting. If you like, there is a registration page on your portal: whoever registers gets a personal link with a calendar invitation and reminders a day and 15 minutes before; afterwards you see who came and for how long, also as CSV. Viewers ask questions with “+1”, answer polls and write in the chat (for everyone, to hosts only, or off). You can also create a webinar from a calendar event or have the AI assistant or Claude create it. Viewers’ data is deleted after 90 days. Webinars run on a dedicated media server; we switch them on for your company as soon as you need them.
Ready for a sovereign workspace?
In our cloud or on your servers – we set up Xenaxio for your team.