Online booking without Calendly – right in your own calendar

“When suits you?” – “Tuesday at ten?” – “I’m afraid I can’t then …” Three emails later the meeting is set. With online booking in Xenaxio your customers pick a free time themselves, and the meeting is in your calendar right away.

What your customers see

You send a link – by email, in your signature or as a “Book a meeting” button on your website. Your customers see:

• your photo, your name, your company’s logo and colour;
• what the meeting is about, how long it takes and where it happens – video call, phone or in person;
• a month calendar with the days you are free, and below it the free times – in the customer’s own time zone.

One click on a time, name and email, done. Your customers need no account. They get a calendar invitation, a reminder the day before and a link to move or cancel the meeting themselves.

What you see

The meeting is in your Xenaxio calendar right away, with the customer’s details in the description. If you like, you get a short email too.

Under Settings → Calendar → Online booking you set up your meeting types, for example:

• First call, 30 minutes, video call as a Xenaxio Meeting – with its own link for every booking – or with your fixed link to Zoom, Google Meet or Microsoft Teams;
• Consultation on site, 60 minutes, with your address;
• Call back, 15 minutes, you call.

For each meeting type you decide the bookable times per weekday, breaks before and after a meeting, how short-notice and how far ahead people may book, and how many meetings there are per day at most.

Only times that are really free

Xenaxio offers only times when your calendar is free. Events from Google or Outlook calendars you subscribed to in Xenaxio count too. Once someone books, the time is gone for everyone else – two customers never get the same slot.

If a customer finds no time that suits, they can propose up to three times. You confirm one of them with a click, or decline with a short message.

On your website

Next to the link there is ready-made code for your website: the booking page right on your page – light or dark, with a transparent background and in your colour – or a simple button.

Why not Calendly?

Calendly is a good service – but one more provider from the US, one more account and one more place that holds your customers’ names and email addresses. And for Calendly to know when you are free, it needs access to your calendar.

In Xenaxio, booking is part of your workspace: calendar, invitations and customer details stay on our servers in Germany. We keep your customers’ details encrypted and delete them 30 days after the meeting; the meeting itself stays in your calendar. Your administrator adds the imprint and privacy policy, linked on every booking page – and can switch booking off for the whole company.

Try it

Online booking is included for every team member. All features are on the Features page. Would you like Xenaxio for your team? Request access.