Mid-sized companies # One workspace for the whole company From the office to the workshop: email, calendar with meeting rooms and company cars, team chat, files and an AI assistant – administered in one place, in Germany or in your own data centre. [Book a demo](https://essotec.xenaxio.com/book/es/first-call) [Live demo](https://app.xenaxio.com/en/demo/) [Request a quote](https://xenaxio.com/request-access/) ## What a day looks like ### Rooms and cars Book a meeting room or company car by inviting it; it declines when it is taken. ### Departments Channels per department and location, with push on the phone. ### IT Switch the AI on per person, with limits; connect your own model. ## What matters to you [Trust Center →](https://xenaxio.com/trust/) [On-Premise →](https://xenaxio.com/on-premise/) - **Start in the cloud**: Move to your own servers later – we handle it. - **Existing tools**: Outlook, Thunderbird, Apple Mail; Google and Outlook calendars by link. - **Audit log**: Every AI action, filterable, CSV export. - **Your app**: Your name and logo on computer and phone. ## In detail ### Moving away from Microsoft 365 step by step Your people keep Outlook, Thunderbird or Apple Mail over IMAP and SMTP, and Google or Outlook calendars stay visible through subscription links in both directions. In the pilot we set up Xenaxio with you and move the mailboxes. To be honest about the limits: Xenaxio has no office apps such as Word and Excel – documents live in Files and open in the programs you already use. ### Administration in one place Your administrator manages people, domains, shared mailboxes and resources such as meeting rooms, company cars and equipment, which people book by inviting them. The AI is switched on per person with limits, and a company model can be connected through an OpenAI-compatible API. The audit log shows every AI action, filterable and exportable as CSV. ### Cloud now, your own data centre later Xenaxio has three stages with the same software: Xenaxio Cloud in Germany, the cloud with your own AI model, and everything on your own servers, AI included. You can start in the cloud and move when IT is ready – we handle the move, and your data comes along. Your portal and app carry your company’s name, logo and colour from day one. ### How to start Try the live demo without signing up: for an hour you are the administrator of a complete sample company. For our first customers we run a pilot programme – we set up Xenaxio personally and move your mailboxes – and you get a quote, usually within one business day. More industries: [Law firms](https://xenaxio.com/solutions/law-firms/) · [Tax advisers](https://xenaxio.com/solutions/tax-advisers/) · [Consultancies](https://xenaxio.com/solutions/consultancies/) · [Agencies](https://xenaxio.com/solutions/agencies/) · [Ship management](https://xenaxio.com/solutions/ship-management/) · [Public sector](https://xenaxio.com/solutions/public-sector/) ## Questions **Is Xenaxio an alternative to Microsoft 365 or Google Workspace?** For email, calendar, contacts and files: yes. Xenaxio is built for teams that want to keep their communication in Europe and still work with AI – without depending on US big tech. **Can we book meeting rooms or company cars?** Yes. Your administrator adds rooms, vehicles and equipment as resources. You book one by inviting it to an event: Xenaxio accepts when the time is free and declines when it is already booked. Everyone sees when a resource is booked. **Can we start in the cloud and move to our own servers later?** Yes, Xenaxio is built for that: the cloud and your servers run the same software. We handle the move for you, and your data comes along. There is a middle way too: mailboxes in our cloud, the AI on your own model. **Can we keep using Outlook, Thunderbird or Apple Mail?** Yes, over IMAP and SMTP. The AI assistant is available in the Xenaxio web client, which also works on your phone – in the browser or as an installed app. **How much does Xenaxio cost?** Pricing on request: we send a quote based on the number of mailboxes, storage, AI usage and how you run it – cloud, cloud with your own model or on-premise –, usually within one business day. ## Ready for a sovereign workspace? In our cloud or on your servers – we set up Xenaxio for your team. [Book a demo](https://essotec.xenaxio.com/book/es/first-call) [Live demo](https://app.xenaxio.com/en/demo/) [Request a quote](https://xenaxio.com/request-access/) --- Source: https://xenaxio.com/solutions/mid-sized-companies/ (English, updated 2026-11-09) Other languages: Deutsch: https://xenaxio.com/de/loesungen/mittelstand/index.html.md