Calendar

# A calendar for the whole team

Invitations, recurring events and shared calendars, free/busy of colleagues, meeting rooms and company cars as resources, a video link in one click – and Google or Outlook calendars by link in both directions.

[Book a demo](https://essotec.xenaxio.com/book/es/first-call) [Live demo](https://app.xenaxio.com/en/demo/)

## What you do with it

### Plan together

See when colleagues are free while planning, without event details; share calendars read-only or editable.

### Rooms and cars

Rooms, vehicles and equipment are resources: invite them, and Xenaxio accepts or declines automatically.

### Google and Outlook

Subscribe to their calendars by link, refreshed every 30 minutes; show yours there through a secret link.

### Meetings and tasks

A Xenaxio Meeting link in one click, tasks with due dates in the calendar, meeting proposals from the AI after you confirm.

## Everything it does

- Events with invitations, accepts and declines
- Recurring events: daily, weekly, monthly – change one occurrence or the whole series
- Share calendars with colleagues – read-only or editable
- See when colleagues are free while planning – without event details
- Book meeting rooms, vehicles and equipment: just invite them, Xenaxio accepts or declines automatically
- Online booking like Calendly: customers see your free times and book themselves – with invitation, reminder and a link to move it; also embedded in your website
- Subscribe to Google and Outlook calendars by link, refreshed every 30 minutes
- Show your calendar in Google or Outlook through a secret link – with details or only as “busy”
- Tasks with due dates in the calendar and the task list
- Meeting proposals from the AI – created only after you confirm

## Questions

**Can we connect Google or Outlook calendars?**

Yes, by link in both directions. You subscribe to a Google or Outlook calendar through its iCal address and see its events in Xenaxio, refreshed every 30 minutes. The other way round, you show your Xenaxio calendar in Google or Outlook through a secret link – with all details or only as “busy”.

**Can we book meeting rooms or company cars?**

Yes. Your administrator adds rooms, vehicles and equipment as resources. You book one by inviting it to an event: Xenaxio accepts when the time is free and declines when it is already booked. Everyone sees when a resource is booked.

**Can customers book meetings with us themselves, like with Calendly?**

Yes. Everyone sets up meeting types – say “first call, 30 minutes, video call” – and gets a booking page at your portal’s address. Customers see only the free times there, book without an account and get a calendar invitation, a reminder the day before and a link to move or cancel. The meeting is in the calendar right away; busy times from subscribed Google or Outlook calendars count too. With no free time, the customer proposes times that you confirm. The page can also be embedded in your website.

**Are there video meetings like Zoom, Teams or Google Meet?**

Yes: Meetings. Every meeting has its own link. You create it in the event with one click, the invitation carries the link, and every online booking can get a meeting of its own. People join in the browser, nothing to install: colleagues directly, guests without an account through a waiting room you let them in from. In the meeting there are camera, microphone, screen sharing, chat, raised hands and reactions; anyone from your company can mute microphones, remove participants or end the meeting for everyone. In Rooms you start a call right in a channel or a direct message. Video and sound run encrypted through our media server in Germany – or, on-premise, through your own. Up to 25 people per meeting by default; your administrator can switch meetings and guests off.

Read on: [Online booking](https://xenaxio.com/features/online-booking/) · [Meetings](https://xenaxio.com/features/meetings/) · [Xenaxio vs Google Workspace](https://xenaxio.com/compare/google-workspace/)

## Ready for a sovereign workspace?

In our cloud or on your servers – we set up Xenaxio for your team.

[Book a demo](https://essotec.xenaxio.com/book/es/first-call) [Live demo](https://app.xenaxio.com/en/demo/) [Request a quote](https://xenaxio.com/request-access/)

---

Source: https://xenaxio.com/features/calendar/ (English, updated 2026-10-29)
Other languages: Deutsch: https://xenaxio.com/de/funktionen/kalender/index.html.md