AI assistant

# An AI assistant that understands your mailbox

It summarises threads, drafts replies, finds free slots, creates tasks and carries out scheduled jobs – with links to the sources. It never sends or deletes on its own, and it runs on Mistral (EU) or your own model.

[Book a demo](https://essotec.xenaxio.com/book/es/first-call) [Live demo](https://app.xenaxio.com/en/demo/)

**Katrin Weber 09:41** Re: Q1 offer – start date

**Lang Accounting 08:15** Year-end documents

**info@ · Enquiry Mon** Slot for a first call?

**Jonas Brandt Mon** Minutes, Project North

✦ Assistant

What did Ms Weber say? Suggest two slots to her.

She agrees with the price and wants to move the start to March. You are free Tue 10:00 and Thu 14:30.↗ Re: Q1 offer · 09:41

Reply with both slots *Draft*

## What you do with it

### Summaries and drafts

Long threads in a few lines, reply drafts in the right tone that you review and send, answers about your mailbox with links to the emails.

### Calendar and tasks

Finds free times of colleagues and rooms, proposes meetings and creates tasks – created only after you confirm.

### Scheduled jobs

“Summarise my new emails every morning at 8” – once or regularly, shown in your calendar “AI tasks”.

### Guard rails

No training on your content; sends only for a scheduled task you allow, to the addresses you name; deletes only its own drafts after you confirm; every action in the audit log.

## Everything it does

- **Summary**: long threads summarised
- **Reply with AI**: a draft you review and send
- Ask questions in plain language about mailbox, contacts, calendar and files
- Reads PDF, Word and text files, saves notes and attachments to your storage
- Files and screenshots right in the chat: attach, paste or drop them
- Answers link to the original emails
- Creates or moves meetings and series, books rooms – only after you confirm
- Creates tasks with due dates, also from an email, and answers “what is urgent this week?”
- “What did I miss in the chat?” – reads unread channels and threads
- Scheduled tasks: once or regularly, shown in your calendar “AI tasks”; it sends email only if you allow it, and only to the addresses you name
- History kept for 30 days, deletable any time
- Remembers your preferences if you want – you confirm every note, can see and delete them any time
- Never deletes anything; sends only with your explicit permission, to the addresses you name

## Questions

**Is the AI trained on our emails?**

No. Your content is not used to train AI models. The AI only reads what your request needs, and every action is recorded in the audit log.

**Can the AI send or delete emails on its own?**

It can delete only drafts it created itself – and only after you confirm; never your own drafts or any other email. The AI writes drafts and proposes meetings; they are created only after you confirm. It may send only for a scheduled task you explicitly allow it to – and only to the addresses you name.

**Which AI does Xenaxio use?**

By default, language models by Mistral AI through its EU endpoint. Your administrator can connect your own model instead – for example Ollama or vLLM on your own hardware, wherever you run it. Content then goes only there. Your administrator decides which model your team uses and who may use the AI.

**Can I use Xenaxio from my AI chat?**

Yes, through the MCP connector. In Claude, add one address under Settings → Connectors – your portal’s address with /mcp, such as https://portal.your-company.com/mcp, or https://app.xenaxio.com/mcp – and sign in with your Xenaxio account. Then ask about your email, calendar, tasks, projects, files, contacts and Rooms, have replies drafted and plan meetings. Every access is in the audit log; you can remove the connection at any time.

Read on: [MCP connector: your workspace in Claude](https://xenaxio.com/mcp/) · [Email](https://xenaxio.com/features/email/) · [Security](https://xenaxio.com/security/)

## Ready for a sovereign workspace?

In our cloud or on your servers – we set up Xenaxio for your team.

[Book a demo](https://essotec.xenaxio.com/book/es/first-call) [Live demo](https://app.xenaxio.com/en/demo/) [Request a quote](https://xenaxio.com/request-access/)

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Source: https://xenaxio.com/features/ai-assistant/ (English, updated 2026-11-09)
Other languages: Deutsch: https://xenaxio.com/de/funktionen/ki-assistent/index.html.md