Administration and portal

# Administration your IT team will like

People, domains, shared mailboxes and resources in one place; AI per person with limits or your own model; an audit log of every AI action. And your own portal on your domain with your logo and colour – installed as an app on computer and phone.

[Book a demo](https://essotec.xenaxio.com/book/es/first-call) [Live demo](https://app.xenaxio.com/en/demo/)

## What you do with it

### Your portal, your app

Sign-in page at company.xenaxio.com or on your domain with your logo and colour; installed apps carry your name and icon.

### People and domains

Add people, block access, reset passwords; connect domains with their DNS status; shared mailboxes and bookable resources.

### AI under control

Switch AI on per person with limits, or connect your own model – up to five, with Xenaxio AI as a fallback if you want.

### Audit log

Every AI action, also from AI chats through the MCP connector, with filters and CSV export.

## Everything it does

- Add people, block access, reset passwords
- Connect more domains; DNS status for each of them
- Create shared mailboxes and grant access
- Add rooms, vehicles and equipment as bookable resources
- Your own portal at company.xenaxio.com or on your domain – with your logo, colour and app icon
- Profile pictures for people, shared mailboxes and resources; a background for the whole team
- Switch AI on or off for the company and per person
- Your own AI model: up to five models, Xenaxio AI as a fallback if you want, an email to admins when your server stops answering
- Scheduled tasks of the assistant: switch on or off, allow sending email, limits per person
- Switch the team chat on or off, set who you chat with outside the company
- Keep an eye on AI usage and limits
- Audit log with filters and CSV export

## Questions

**Which AI does Xenaxio use?**

By default, language models by Mistral AI through its EU endpoint. Your administrator can connect your own model instead – for example Ollama or vLLM on your own hardware, wherever you run it. Content then goes only there. Your administrator decides which model your team uses and who may use the AI.

**Can we use our own domain?**

Yes. Your mailboxes run on your domain. We show you the DNS records you need and check them; the DKIM key is created automatically.

**Can we run Xenaxio on our own servers?**

Yes, Xenaxio is built for that from the start: your data centre runs the same software as our cloud, with every feature. With your own AI model, for example through Ollama or vLLM, AI requests stay in your network too. We help with installation and updates – just write to us.

**Can we start in the cloud and move to our own servers later?**

Yes, Xenaxio is built for that: the cloud and your servers run the same software. We handle the move for you, and your data comes along. There is a middle way too: mailboxes in our cloud, the AI on your own model.

Read on: [Enterprise](https://xenaxio.com/enterprise/) · [On-premise](https://xenaxio.com/on-premise/) · [Trust Center](https://xenaxio.com/trust/)

## Ready for a sovereign workspace?

In our cloud or on your servers – we set up Xenaxio for your team.

[Book a demo](https://essotec.xenaxio.com/book/es/first-call) [Live demo](https://app.xenaxio.com/en/demo/) [Request a quote](https://xenaxio.com/request-access/)

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Source: https://xenaxio.com/features/administration/ (English, updated 2026-10-29)
Other languages: Deutsch: https://xenaxio.com/de/funktionen/verwaltung/index.html.md