Comparison

# Xenaxio vs Zoho Workplace

Zoho Workplace bundles Mail, Cliq chat, WorkDrive, Meeting and office apps at very low prices, with its own AI Zia and data centres in the EU. Zoho is based in India, and Workplace runs only in Zoho’s cloud. Xenaxio runs in Germany or on your own servers, with AI from Mistral (EU) or your own model.

[Book a demo](https://essotec.xenaxio.com/book/es/first-call) [Live demo](https://app.xenaxio.com/en/demo/) [Request a quote](https://xenaxio.com/request-access/)

|   | Zoho Workplace | Xenaxio |
| --- | --- | --- |
| Email, calendar, contacts, files | Yes | Yes |
| Team chat | Cliq | Rooms |
| Video meetings | Zoho Meeting | Xenaxio Meeting |
| Office apps | Yes | No |
| AI assistant | Zia | Mistral (EU) or your own model |
| Where your data is stored | Zoho’s cloud, EU data centres available | Germany or your own servers |
| On your own servers | No | Yes |
| Open-source web client | No | yes (AGPL) |
| CRM and many business apps | Yes | No |

As of November 2026. Other providers’ features and plans change; please check the details on their websites.

## Xenaxio fits better if …

- Data and AI should stay in Germany – or in your own building
- You want to connect a model that runs on your own hardware
- You want shared chat channels with other companies over an open standard

## Zoho Workplace fits better if …

- The lowest price per person counts most
- You want office apps, CRM and many business apps from one vendor

## In detail

### Where data and AI run

Zoho runs Workplace in its own cloud and offers data centres in the EU; its AI Zia runs on Zoho’s infrastructure. Zoho is based in India, and Workplace cannot be installed on your own servers. With Xenaxio Cloud, data is stored in Germany and AI requests go to Mistral AI’s EU endpoint – or Xenaxio runs entirely on your servers with your own model, so content never leaves your network.

### Price and breadth

Zoho is hard to beat on price and offers far more than a workspace: office apps, CRM and many business apps from one vendor. Xenaxio focuses on communication – email, calendar, Rooms, files, meetings, booking and projects – with an assistant that works across all of them. Xenaxio pricing is on request, based on mailboxes, storage, AI usage and how you run it.

### Moving to Xenaxio

Mailboxes run on your domain; Xenaxio shows the DNS records you need, creates the DKIM key and checks the records regularly. In the pilot programme we move the mailboxes for you. Outlook, Thunderbird and Apple Mail keep working over IMAP and SMTP, and other calendars stay visible through subscription links.

More comparisons: [Xenaxio vs Microsoft 365](https://xenaxio.com/compare/microsoft-365/) · [Xenaxio vs Google Workspace](https://xenaxio.com/compare/google-workspace/) · [Xenaxio vs Slack](https://xenaxio.com/compare/slack/) · [Xenaxio vs Calendly](https://xenaxio.com/compare/calendly/) · [Xenaxio vs IONOS Nextcloud Workspace](https://xenaxio.com/compare/ionos-nextcloud-workspace/) · [Xenaxio vs openDesk](https://xenaxio.com/compare/opendesk/) · [Xenaxio vs Proton](https://xenaxio.com/compare/proton/) · [Xenaxio vs Microsoft Teams](https://xenaxio.com/compare/microsoft-teams/) · [Xenaxio vs Zoom](https://xenaxio.com/compare/zoom/) · [Overview](https://xenaxio.com/compare/)

## Questions

**How does Xenaxio differ from Zoho Workplace?**

Zoho Workplace bundles Mail, Cliq chat, WorkDrive, Meeting and office apps at very low prices, with its own AI Zia and data centres in the EU. Zoho is based in India, and Workplace runs only in Zoho’s cloud. Xenaxio runs in Germany or on your own servers, with AI from Mistral (EU) or your own model.

**When is Xenaxio a better fit than Zoho Workplace?**

Data and AI should stay in Germany – or in your own building. You want to connect a model that runs on your own hardware. You want shared chat channels with other companies over an open standard.

**When does Zoho Workplace fit better?**

The lowest price per person counts most. You want office apps, CRM and many business apps from one vendor.

**Where is our data stored?**

Mailboxes, files, calendars, contacts and the database live on servers in Germany. AI processing runs through the EU endpoint of Mistral AI, a French provider – or, if your company connects its own model, only on your own server.

**Which AI does Xenaxio use?**

By default, language models by Mistral AI through its EU endpoint. Your administrator can connect your own model instead – for example Ollama or vLLM on your own hardware, wherever you run it. Content then goes only there. Your administrator decides which model your team uses and who may use the AI.

## Ready for a sovereign workspace?

In our cloud or on your servers – we set up Xenaxio for your team.

[Book a demo](https://essotec.xenaxio.com/book/es/first-call) [Live demo](https://app.xenaxio.com/en/demo/) [Request a quote](https://xenaxio.com/request-access/)

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Source: https://xenaxio.com/compare/zoho-workplace/ (English, updated 2026-11-09)
Other languages: Deutsch: https://xenaxio.com/de/vergleich/zoho-workplace/index.html.md