Comparison

# Xenaxio vs Google Workspace

Gmail, Calendar and Drive are easy to use, and Gemini is included in the Business plans. As with Microsoft, the provider is a US company and the AI runs at Google. Xenaxio keeps data and AI in Europe or on your servers.

[Book a demo](https://essotec.xenaxio.com/book/es/first-call) [Live demo](https://app.xenaxio.com/en/demo/) [Request a quote](https://xenaxio.com/request-access/)

|   | Google Workspace | Xenaxio |
| --- | --- | --- |
| Email, calendar, contacts, files | Yes | Yes |
| Team chat | Google Chat | Rooms |
| Online booking | appointment schedules | Yes |
| AI in the mailbox | Gemini, at Google | Mistral (EU) or your own model |
| Where your data is stored | Google’s cloud | Germany or your own servers |
| Everything on your own servers, AI included | No | Yes |
| Real-time editing of documents and sheets | Yes | No |
| Video meetings | Meet | Xenaxio Meeting, in the calendar |
| Meeting recordings | Yes | No |
| Your logo and colour on every screen | partly | Yes |

As of October 2026. Other providers’ features and plans change; please check the details on their websites.

## Xenaxio fits better if …

- Data and AI should stay in Europe or in your building
- You want to see exactly what the AI does in your mailbox
- You want your own portal and app under your brand

## Google Workspace fits better if …

- You write documents and spreadsheets together in real time
- You record meetings and need the recordings in the same place

## In detail

### Where data and AI run

Gemini is part of Google Workspace’s Business plans, and the AI processing happens at Google, a US company. In Xenaxio Cloud the data is stored in Germany and the assistant uses Mistral AI through its EU endpoint; your company can connect its own model instead, for example with Ollama or vLLM, and then content goes only there. Content is not used for training.

### Working on documents together

Google is strong at editing documents and spreadsheets together in real time – Xenaxio does not do that. Xenaxio Files keeps documents in folders next to mail and calendar, up to 100 MB per file, shares them with colleagues and attaches them to emails in one click; the assistant reads PDF and Word and points to the relevant passages.

### Switching from Gmail

Your mailboxes run on your own domain: Xenaxio shows the DNS records you need, creates the DKIM key automatically and checks the records regularly. In the pilot programme we move the mailboxes. Google calendars stay visible through a subscription link, and your Xenaxio calendar can be shown in Google the other way round – with all details or only as “busy”.

More comparisons: [Xenaxio vs Microsoft 365](https://xenaxio.com/compare/microsoft-365/) · [Xenaxio vs Slack](https://xenaxio.com/compare/slack/) · [Xenaxio vs Calendly](https://xenaxio.com/compare/calendly/) · [Xenaxio vs IONOS Nextcloud Workspace](https://xenaxio.com/compare/ionos-nextcloud-workspace/) · [Xenaxio vs openDesk](https://xenaxio.com/compare/opendesk/) · [Xenaxio vs Zoho Workplace](https://xenaxio.com/compare/zoho-workplace/) · [Xenaxio vs Proton](https://xenaxio.com/compare/proton/) · [Xenaxio vs Microsoft Teams](https://xenaxio.com/compare/microsoft-teams/) · [Xenaxio vs Zoom](https://xenaxio.com/compare/zoom/) · [Overview](https://xenaxio.com/compare/)

## Questions

**How does Xenaxio differ from Google Workspace?**

Gmail, Calendar and Drive are easy to use, and Gemini is included in the Business plans. As with Microsoft, the provider is a US company and the AI runs at Google. Xenaxio keeps data and AI in Europe or on your servers.

**When is Xenaxio a better fit than Google Workspace?**

Data and AI should stay in Europe or in your building. You want to see exactly what the AI does in your mailbox. You want your own portal and app under your brand.

**When does Google Workspace fit better?**

You write documents and spreadsheets together in real time. You record meetings and need the recordings in the same place.

**Is Xenaxio an alternative to Microsoft 365 or Google Workspace?**

For email, calendar, contacts and files: yes. Xenaxio is built for teams that want to keep their communication in Europe and still work with AI – without depending on US big tech.

**Can we start in the cloud and move to our own servers later?**

Yes, Xenaxio is built for that: the cloud and your servers run the same software. We handle the move for you, and your data comes along. There is a middle way too: mailboxes in our cloud, the AI on your own model.

## Ready for a sovereign workspace?

In our cloud or on your servers – we set up Xenaxio for your team.

[Book a demo](https://essotec.xenaxio.com/book/es/first-call) [Live demo](https://app.xenaxio.com/en/demo/) [Request a quote](https://xenaxio.com/request-access/)

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Source: https://xenaxio.com/compare/google-workspace/ (English, updated 2026-11-09)
Other languages: Deutsch: https://xenaxio.com/de/vergleich/google-workspace/index.html.md