https://xenaxio.com/changelog/ What's new in Xenaxio, month by month: new features in email, calendar, Rooms, files, projects and the AI assistant. en https://xenaxio.com/changelog/#2026-11-08-move-a-task-to-another-project xenaxio-changelog-2026-11-08-move-a-task-to-another-project Sun, 08 Nov 2026 08:00:00 GMT A task moves to another project with all its subtasks, comments, files, links and history. It gets a new number there – the old number and old links still lead to it. Before the move you see who joins the project and who stops watching; the assistant can move tasks too, after you confirm. https://xenaxio.com/changelog/#2026-11-08-formulas-rollups-and-validation-rules xenaxio-changelog-2026-11-08-formulas-rollups-and-validation-rules Sun, 08 Nov 2026 08:00:00 GMT Your own object types get computed fields: a formula over the record’s fields (weighted amount, days until the due date, yes/no) and a rollup over linked records (number of open deals of a customer, sum of won amounts). Validation rules stop a record with your own message, for example “Won needs a close date” – also in imports and for the assistant. The editor checks every expression while you type. https://xenaxio.com/changelog/#2026-11-08-subtasks-at-any-depth xenaxio-changelog-2026-11-08-subtasks-at-any-depth Sun, 08 Nov 2026 08:00:00 GMT Split a task into subtasks, and those into their own: each with its assignee, due date and comments. The task shows its subtasks as a tree with progress, the card shows “⑂ 2/6” and the way down to it; the board can hide subtasks. Closing a task asks whether to close its open subtasks too. https://xenaxio.com/changelog/#2026-11-08-charts-for-projects-and-records xenaxio-changelog-2026-11-08-charts-for-projects-and-records Sun, 08 Nov 2026 08:00:00 GMT A “Chart” view next to board and list: deals by stage, amounts by month, vehicles by status – as columns, bars, line, donut or one big number, in your theme’s colours, with the numbers as a table. Click a column to open those records. Save charts as tabs for yourself, or for everyone as an admin; a project’s overview shows its tasks by column and assignee. Your board and list views are kept on every device. https://xenaxio.com/changelog/#2026-11-08-pictures-and-files-in-comments-and-descriptions xenaxio-changelog-2026-11-08-pictures-and-files-in-comments-and-descriptions Sun, 08 Nov 2026 08:00:00 GMT Paste a screenshot (Ctrl+V), drop a file or attach it with the paper clip in comments and descriptions of tasks, projects and your own records: the picture shows right in the text, the file stays with the task or record. Every object type now has files; admins can turn them off per type, also when creating one. https://xenaxio.com/changelog/#2026-11-08-the-assistant-reads-scanned-and-large-pdfs xenaxio-changelog-2026-11-08-the-assistant-reads-scanned-and-large-pdfs Sun, 08 Nov 2026 08:00:00 GMT Scanned PDFs in Files and in email attachments are no longer blank to the AI: it reads them page by page, and a page without text reaches the model as a picture, so it reads tables and stamps too. PDFs up to 100 MB; Claude over MCP gets up to five pages at once. https://xenaxio.com/changelog/#2026-11-08-tasks-like-in-jira-and-trello-files-and-places-in-records xenaxio-changelog-2026-11-08-tasks-like-in-jira-and-trello-files-and-places-in-records Sun, 08 Nov 2026 08:00:00 GMT Tasks get checklists, numbers like P-12-7, @mentions, watchers and a history; notifications in the bell and as push, a reminder on the due date and your tasks in the calendar. Project templates, sub-projects on the parent’s board and swimlanes. Files on projects, tasks and records (encrypted, with the record’s rights), fields for files, pictures and places, and a history of every record. https://xenaxio.com/changelog/#2026-11-08-your-own-object-types xenaxio-changelog-2026-11-08-your-own-object-types Sun, 08 Nov 2026 08:00:00 GMT Admins add their own kinds of records next to projects — contracts, vehicles, candidates, customers: their own fields (choices, people, amounts, links to other records), optional stages, a table and a board, CSV import and export, who sees and creates them, and an entry in the menu. Records can have comments. https://xenaxio.com/changelog/#2026-11-08-the-assistant-learns-from-your-edits-and-shares-the-work xenaxio-changelog-2026-11-08-the-assistant-learns-from-your-edits-and-shares-the-work Sun, 08 Nov 2026 08:00:00 GMT When you change a draft before sending, decline a proposal or mark an answer as not helpful, the assistant learns from it — you see what it learned and can take it back. For larger questions it hands searches in email, files and the calendar to helpers that work at the same time. https://xenaxio.com/changelog/#2026-11-08-scheduled-tasks-of-the-assistant-show-what-they-did xenaxio-changelog-2026-11-08-scheduled-tasks-of-the-assistant-show-what-they-did Sun, 08 Nov 2026 08:00:00 GMT Every run of a scheduled task lists its steps under the result ("What I did"), and waits for your click before anything that changes data. https://xenaxio.com/changelog/#2026-11-07-projects-with-boards-and-tasks xenaxio-changelog-2026-11-07-projects-with-boards-and-tasks Sat, 07 Nov 2026 08:00:00 GMT Projects in Xenaxio: people, a board with your own columns, tasks with assignee, due date, priority and labels, sub-projects, and emails, files and events linked to a project. Assignees get an email. The AI assistant and Claude over MCP find, create and update projects and tasks with your rights. https://xenaxio.com/changelog/#2026-11-02-calls-without-video-stay-out-of-the-way xenaxio-changelog-2026-11-02-calls-without-video-stay-out-of-the-way Mon, 02 Nov 2026 08:00:00 GMT An audio call in Rooms shrinks to a compact bar; the camera background works there too. https://xenaxio.com/changelog/#2026-11-01-notes-in-files xenaxio-changelog-2026-11-01-notes-in-files Sun, 01 Nov 2026 08:00:00 GMT Write notes in Markdown right in Files, like on GitHub: headings, lists, task boxes, tables and links, with a preview. Copy a link to any file or folder for colleagues it is shared with. https://xenaxio.com/changelog/#2026-11-01-rooms-for-every-company-your-own-look xenaxio-changelog-2026-11-01-rooms-for-every-company-your-own-look Sun, 01 Nov 2026 08:00:00 GMT Rooms, the team chat, is on for every company. Channels can have a background (for everyone or just for you), threads keep the width you choose per channel, and XenRooms shows the company's colours and logo. https://xenaxio.com/changelog/#2026-10-31-xenrooms-the-team-chat-as-a-product-of-its-own xenaxio-changelog-2026-10-31-xenrooms-the-team-chat-as-a-product-of-its-own Sat, 31 Oct 2026 08:00:00 GMT Rooms is also XenRooms — xenrooms.com and the app at xenrooms.app, for teams that want the chat without email. One profile and the same settings in Xenaxio and XenRooms; profile pictures and banners can move; sidebars like in Slack. https://xenaxio.com/changelog/#2026-10-30-backgrounds-in-video-meetings xenaxio-changelog-2026-10-30-backgrounds-in-video-meetings Fri, 30 Oct 2026 08:00:00 GMT Blur your background or replace it with a picture, as in Google Meet and Zoom — computed in your browser, the camera picture does not leave it for that. https://xenaxio.com/changelog/#2026-10-29-video-meetings-and-webinars xenaxio-changelog-2026-10-29-video-meetings-and-webinars Thu, 29 Oct 2026 08:00:00 GMT Video meetings in the browser on our own media server in Germany: one link per meeting, guests without an account in a waiting room, screen sharing, calls in Rooms. Webinars with a stage and up to 300 viewers, on request. https://xenaxio.com/changelog/#2026-10-28-online-booking-like-calendly xenaxio-changelog-2026-10-28-online-booking-like-calendly Wed, 28 Oct 2026 08:00:00 GMT Booking pages per person and meeting type, built into the calendar: guests without an account, reminders, rescheduling, embeddable in your website. https://xenaxio.com/changelog/#2026-10-27-your-own-ai-model-scheduled-tasks-calendars-by-link xenaxio-changelog-2026-10-27-your-own-ai-model-scheduled-tasks-calendars-by-link Tue, 27 Oct 2026 08:00:00 GMT Companies can use their own AI model (up to five, OpenAI-compatible, e.g. Ollama or vLLM). The assistant runs tasks on a schedule and works with your to-dos. Google and Outlook calendars connect by link, in both directions. https://xenaxio.com/changelog/#2026-10-26-rooms-the-team-chat-and-your-company-s-app xenaxio-changelog-2026-10-26-rooms-the-team-chat-and-your-company-s-app Mon, 26 Oct 2026 08:00:00 GMT Rooms: channels, direct messages, threads, mentions, reactions, files, search and push, one chat server per company. The installed app carries your company's name, icon and colour; avatars for people, shared mailboxes and rooms; backgrounds for the workspace. https://xenaxio.com/changelog/#2026-10-25-shared-mailboxes-rooms-and-cars-a-smarter-assistant xenaxio-changelog-2026-10-25-shared-mailboxes-rooms-and-cars-a-smarter-assistant Sun, 25 Oct 2026 08:00:00 GMT Shared mailboxes like info@ and calendars for meeting rooms and cars. The assistant changes meetings, attaches files to them, takes files and pictures in its chat and remembers what you tell it. https://xenaxio.com/changelog/#2026-10-23-your-own-address-logo-and-domain xenaxio-changelog-2026-10-23-your-own-address-logo-and-domain Fri, 23 Oct 2026 08:00:00 GMT Every company gets its own portal — company.xenaxio.com or its own domain — with its logo and colour.