[← All posts](https://xenaxio.com/blog/) · Published on 8 November 2026 · [Eugeny Syomochkin](https://xenaxio.com/about/)

# Projects, boards and your own objects – right where your email is

Most teams run their work in two places: email, calendar and files in one tool, the plan in another – Trello, Jira, Asana or a spreadsheet. Emails get copied into tasks, files are uploaded twice, and the AI in one tool knows nothing about the other. From today, Xenaxio has **Projects**: boards, tasks and your own kinds of records, right where your email already is.

## Boards and tasks

A project has its people, an owner, a due date and – if you like – stages. Its board has your own columns; tasks move with the mouse, a finger or the keyboard. Every task has an assignee, a due date, a priority, labels and a **checklist**, and a number like **P-12-7** that you can name in an email or in Rooms.

- **Mentions and watchers**: write *@Anna* in a comment and Anna is notified; whoever watches a task hears about comments, a new due date and when it is done – in the bell, as a push and, if they want, by email.
- **Reminders**: on the morning a task is due, its assignee is reminded. Your tasks with a due date also show in your calendar.
- **Templates**: start an employee onboarding, a trade fair, a website or a customer order from a ready-made template – or save your own project as one. Due dates become “+3 days from the start”.
- **Sub-projects and swimlanes**: the parent project’s board can show every task of its sub-projects; group the board in swimlanes by person, sub-project, priority or label.

## Files, emails and history

Emails and files from your Files can be linked to a project or a single task. Files you attach to a project or task stay **with it** – encrypted, with the project’s rights: whoever sees the project sees its files, and a copy goes to your own Files with one click. Every record keeps a **history**: who changed the title, a stage, a field, the people or a file, and when.

## Your own object types

Projects are only the first type. Your admin can add more – contracts, vehicles, candidates, customers – like custom objects in Salesforce, without code: fields for text, numbers, amounts, dates, choices, people, links to other records, **files and pictures** and **places** (an address or coordinates that open in Google Maps, Apple Maps or OpenStreetMap). Stages if you need them, a table and a board, CSV import and export, and who sees and creates records – everyone, the people of a record, or groups. Each type can get its own entry in the menu.

## With the AI assistant – and in Claude

The AI assistant knows your projects: “What is overdue in the trade fair project?”, “Create a task for Jonas to book the hotel, due Friday”, “Start a project from the onboarding template for our new colleague”. Through the [MCP connector](https://xenaxio.com/mcp/) the same works from Claude. As always, the assistant works with your rights, and changes happen only after you confirm.

## What it is not

Xenaxio is not a CRM: there is no sales pipeline, forecast or quote. And it is not Notion: there are no pages or wikis yet. If you need a CRM, connect it to the assistant – and keep the projects, records and files that belong to your email in Xenaxio.

Projects are part of every Xenaxio workspace – in our cloud in Germany or on your own servers. [See the Projects page](https://xenaxio.com/features/projects/) or [get in touch](https://xenaxio.com/request-access/).

## Ready for a sovereign workspace?

In our cloud or on your servers – we set up Xenaxio for your team.

[Book a demo](https://essotec.xenaxio.com/book/es/first-call) [Live demo](https://app.xenaxio.com/en/demo/) [Request a quote](https://xenaxio.com/request-access/)

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Source: https://xenaxio.com/blog/projects-and-own-objects/ (English, updated 2026-11-08)
Other languages: Deutsch: https://xenaxio.com/de/blog/projekte-und-eigene-objekte/index.html.md